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Marc-Andre Lemburg - Running EuroPython 2020 as an online conference
Learn from the experience of running EuroPython 2020 as an online conference, including lessons on logistics, volunteer management, and technical challenges, and discover how to make the most of this new format.
- As the EuroPython 2020 conference was moving online, the organizer realized that there was a lot to learn from the experience and wanted to share it with others.
- The conference originally planned to have 250 attendees but ended up with 650, a significant increase.
- The budget was redefined to accommodate the online format, with costs reduced by 75% due to no venue rent, catering, etc.
- Online conferences require a lot more volunteers, so the organiser had to find 18 people to help with track hosting and other tasks.
- It’s recommended to have a dual monitor setup for running online conferences.
- The organiser emphasizes that there are many technical challenges, especially with internet connections, and it’s essential to have backup plans.
- The registration bot was very important in the online conference and helped with ticket sales.
- The organiser suggests that conferences should consider using a value-based pricing approach, rather than simply offering free events.
- The online format allows for more flexibility and the ability to reach a wider audience, which was a major advantage for the conference.
- The organiser believes that the online format will continue to be an option for conferences in the future and wants to share their experience and resources to help others.
- Some key takeaways from the experience are to be prepared to make changes, to be flexible, and to find experts in specific areas, such as Discord.
- The organiser suggests that conferences should have a hosting guide and recommends using a value-based approach to pricing.
- The online conference also allowed for more interaction between attendees and speakers, and for attendees to ask questions and get feedback.